PAIA

PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

1. Contact details
Postal address: P.O.Box 23411
Claremont
7735
Street address: 12 Harris Street, Ottery East, 7800, Cape Town
Telephone: +27 21 704-1710
Fax: +27 21 704-1714
E-mail: geoff@thebakingtin.co.za

2. The section 10 Guide on how to use the Act
The Guide will be available from the South African Human Rights Commission by not later than August 2003. Please direct any queries to:
The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041
Telephone: +27 11 484-8300
Fax: +27 11 484-0582
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

3. Records available in terms of any other legislation
Company Memorandum of Association
Articles of Association
Certificate of Incorporation
Shareholders schedule
Company Minute Book
Basic Conditions of Employment Act No 75 of 1997
Companies Act No 61 of 1973
Compensation for Occupational Injuries and Health Diseases Act No 130 of 1993
Employment Equity Act No 55 of 1998
Labour Relations Act No 66 of 1995
Occupational Health and Safety Act No 85 of 1993
Skills Development Act No No 97 of 1998
Unemployment Contributions Act No 4 of 2002
Value Added Tax Act No 89 of 1991

4. Access to the records held by the private body in question
i. Not applicable
ii. Classification of Records:
Administration:
Minutes of meetings
Correspondence
Human Resources:
Human Resource Manual
Employment Contracts
Remuneration records
Operations:
Sales and Production Records
Finances:
Annual Financial Statements
Stock Records
Asset Inventory
iii. The request procedures
Form of request:
· The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].
· The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].
· The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].
· If a request is made on behalf of a another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].
Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
· The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].
· The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].
· After the head of the private body has made a decision on the request, the requester must be notified in the required form.
· If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].